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SRI KRISHNADEVARAYA UNIVERSITY ANATAPUR   RIGHT TO INFORMATION ACT, 2005   CHAPTER – II, Section 4 ( 1 ), b, ( iii ). THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS, INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY   Decisions on various matters are taken by the appropriate authorities of the University as per the procedures laid down under various Rules and Regulations of the University. The authorities of the University are : - Standing Committee of the Academic Senate The Academic Senate The Executive Council The Finance Committee The Planning and Monitoring Board The Faculty and the Deans of Faculties Selection Committees The Boards of Studies STANDING COMMITTEE OF THE ACADEMIC SENATE The Academic Senate shall have power to appoint a Standing Committee and to delegate to it or the Vice-Chancellor powers to execute in all the functions assigned by this Act to the Academic Senate. Regulations: There shall be a Standing Committee of the Academic Senate which shall consist of the following: (a). Vice-Chancellor – Chairman (b) Deans of various faculties (c) Principal of University College or Dean of the School (d) Special Officer of the P.G.Centre (e) Three persons nominated by the Vice-Chancellor from among the members of the Academic Senate of whom at least two persons shall be Principals of affiliated colleges. Term: three years or so long as continued to be Members of the Academic Senate. Functions: The Standing Committee shall assist the Vice-Chancellor in the preparation of Agenda for the Meeting of the Academic Senate or its committees and on any matter included in the Agenda of these bodies and to place the same before them. It shall exercise such powers and perform such duties as the academic senate may, by the Resolution, delegate or assign to it of which may be imposed on it by the Act, statutes, and in the regulations. Powers: The Standing Committee shall exercise the following powers of the Academic Senate: (a) to recommend to the Executive Council to grant exemption in accordance with the regulations, if any. (b) to accept clarifications for admission to University courses in accordance with the regulations, if any. (c) to recognize the examinations of other Universities or bodies as equivalent to the examinations of this University. (d) to advise the Executive Council on applications received for valuation or recognition of colleges. Chairman of the Standing Committee: The Vice-Chancellor, if present, shall preside at meetings of Standing Committee and in the absence of Vice-Chancellor a person nominated by him shall be the chairman. It shall be open to the Vice-Chancellor to obtain the opinion of the Standing Committee by circulation.   THE ACADEMIC SENATE CONSTITUTION Act Sec.24    The Academic Senate shall consist of the following persons, namely: CLASS-1. EX-OFFICIO MEMBERS all members of the Executive Council; all Deans of Faculties; all Ex-Vice-Chancellors of the University concerned; the Director of Technical Education; the Director of Medical Education; the Director of School Education the Director of Adult Education the Director of Intermediate Education; the Chairman of the Andhra Pradesh State Council of Higher Education or in his absence the Vice-Chairman thereof; the Director of Telugu Academy; all members of the University  Planning and Monitoring Board. CLASS-II LIFE MEMBERS All donors who were earlier members of the erstwhile Senate; All persons who donate an amount of not less than Rs. five lakhs to the University. CLASS-III. MEMBERS TO BE NOMINATED BY THE GOVENRMENT one third or twenty Professors, whichever is less, of the University Colleges by rotation; one third or twenty  Principals, whichever is less of the affiliated colleges in the University area by rotation; seven  persons of whom two shall belong to the members of the Scheduled Castes and one shall belong to the Scheduled Tribe, two shall belong to the Backward Classes, and two shall be women; two Principals of Junior Colleges or Higher Secondary Schools in the University area; ten persons to represent professionals belonging to the fields of Medicine, Engineering, Business, Law, Banking etc; two persons belonging to the non-teaching staff employed in the Colleges of the University area; six students to be nominated on merit basis of whom two shall be undergraduates, two shall be post-graduates, one shall be a research scholar and one student of a professional college; one Librarian of any College in the University area; one Physical Director of any College in the University area; two persons from Research Laboratories or Institutions of the Government of India in the University area; ­one Professor from each of the other Universities in the State; two representatives of the managements of private colleges in the University area. CLASS-IV  ELECTED MEMBERS Ten teachers to be selected from among the teachers of the University Colleges from among themselves according to the principle of proportional representation by means of single transferable vote and according to procedure prescribed by the Statutes; Ten teachers to be elected from among the teachers of the affiliated colleges in the University area from among themselves according to the principle of proportional representation by means of single transferable vote and according to procedure prescribed by the Statutes; Ten Members of the Legislative Assembly to be elected from among the Members of the Legislative Assembly of whom two each shall belong to the Scheduled Castes, the Backward Classes, and one to the Scheduled Tribes from among themselves according to the principle of proportional representation by means of single transferable vote and according to procedure prescribed by the Statutes. Powers of the Academic Senate Act Sec.25 (1) The Academic Senate shall have the authority to provide instruction and training in such branches of learning as it thinks fit. It shall exercise general supervision over the academic policies of the University and provide leadership for raising the standard of quality of education and research. (2)                   In particular the Academic Senate shall have power: (a)   to consider the annual report and budget estimates prepared by the Executive Council; (b) to advise the Board of Studies on all academic matters, including the control and management of the Libraries; (c)    to constitute the several faculties as may be prescribed; (d)   to formulate, modify, or revise schemes for the constitution or reconstitution of the departments of teaching; (e)   to make recommendations to the Executive Council for the creation of the posts of Professors, Readers (Associate Professors), Lecturers (Assistant Professors) and other teaching posts and in regard to the duties and emoluments thereof; ­(f)     to make recommendations to the Executive Council for the recognition of teachers qualified to give instruction in affiliated and oriental colleges; (g)   to make recommendations to the Executive Council for the selection of a college in the University area on a reference made thereof by the Executive Council for the conferment of autonomy on such college or for withdrawal of autonomy already conferred; (h)    to make regulations for the encouragement of co-operation  and reciprocity among colleges with a view to promoting academic life; (i)     to make regulations regarding the admission of students to the University; (j)     to make regulations relating to courses, examinations, and the conditions on which students shall be admitted to examinations for the degrees of the University; (k)    to decide the conditions under which exemptions relating to the admission of students to examinations may be given; (l)     to appoint standing committees and to delegate to them or the Vice-Chancellor, powers to execute any of the functions assigned by this Act; (m)  to make regulations for the use of Telugu as medium of instruction and examination. ADDITIONAL STATUTES             The Vice-Chancellor shall, by virtue of his/her office, be the Chairman of the Academic Senate.             He/she shall have power to convene the meetings of the Academic Senate. STATUTE – ADDITIONAL POWERS AND FUNCTIONS OF THE ACADEMIC SENATE MEETINGS OF THE ACADEMIC SENATE 3.                     The Meetings of the Academic Senate shall be of three kinds, namely, (i) Ordinary, (ii) Urgent, and (iii) Special. FREQUENCY OF MEETINGS: 4.                     The date, time, and venue for the meetings shall be fixed by the University. The Ordinary meetings of the Academic Senate shall be held twice in a year and if necessary shall be held on more occasions. QUORUM: 5.                     One-third of the total members of the Academic Senate including the Chairman shall be the quorum for any meeting of the Academic Senate. If the Quorum is not present within thirty minutes after the time appointed for a meeting, the Registrar shall make a record of the fact in the Register and it shall be signed by the Vice-Chancellor to get the meeting adjourned. The adjourned meeting need not have any quorum. MEETING: 6.                     The Vice-Chancellor shall preside at all meetings of the Academic Senate. If the Vice-Chancellor is not present, the Rector shall act as the Chairman. In the absence of both the Vice-Chancellor and the Rector, the members present at the meeting shall elect one from among themselves to preside over the meeting. MANNER OF COMMUNICATION OF NOTICES AND AGENDA PAPERS: 7.                    All notices of meeting shall be sent to members by post under certificate of posting or delivered by hand to such addresses as recorded in the Register maintained by the Registrar’s Office for the purpose. Non-receipt of notice, Agenda, and other papers connected with any meeting of the Academic Senate by any members shall not invalidate the proceedings of the meetings. (i) ORDINARY MEETING NOTICE OF ORDINARY MEETING: 8.                     The Registrar shall under the direction of the Vice-Chancellor, give not less than four weeks notice for an ordinary meeting. 9.                     Any member who wishes that an item should be included in the Agenda of an ordinary meeting, shall forward a copy of the same so as to reach the Registrar not less than ten days before the date of the meeting. DESPATCH OF AGENDA PAPERS: 10.                   Not less than fifteen days before the date of an ordinary meeting, the Registrar shall send by post or arrange for delivery by hand to every member, a preliminary agenda specifying the business to be brought before the meeting. The Registrar shall on receipt of any item from members to be included in the Agenda, prepare under the direction of the Vice-Chancellor a final Agenda and send a copy of it by post or arrange for delivery by hand, to each member of the Academic Senate not less than five days before the date of the meeting. The Executive Council or the Vice-Chancellor may bring any business which in its or his/her opinion is urgent before the meeting for inclusion. (ii) URGENT MEETING 11.                   The Vice-Chancellor may, whenever he/she thinks fit, convene an urgent meeting of the Academic Senate for the transaction of any urgent business at a shorter notice of not less than three days including the subjects for consideration. (iii) SPECIAL MEETING 12. (i)              A special meeting of the Academic Senate shall be convened by the Vice-Chancellor on receipt of a requisition in writing signed by not less than one-third of the total members of the Academic Senate. All such requisitions shall contain the terms of the resolution or resolutions to be moved together with the name of the mover of each resolution and such resolutions shall be transacted at a special meeting. The Executive Council or the Vice-Chancellor may also bring any urgent business before such special meeting with or without notice. (ii)              Issue of notice and agenda paper and all other requisites for the conduct of the special meeting so far as they are applicable, be the same as those prescribed and applicable for ordinary meetings of the Academic Senate. BUSINESS OF MEETINGS 13.                   At every meeting of the Academic Senate the following shall be the order of business: Elections, if any; Any motion for a change in the order of business as stated in the agenda paper; Business brought forward by the Vice-Chancellor including business remitted by the Executive Council; Business brought forward by the Faculties, Board of Studies; and Business brought forward by the members of the Academic Senate. 14. ATTENDANCE AT THE MEETINGS: Members of the Academic Senate shall sign in a Register kept for the purpose before they  take their places at the meetings. 15.       PROCEDURE: (a) A member must speak on the subject under consideration. The Chairman may direct a member who persists in irrelevant or tedious repetitions either of his/her own agreement or agreements used by other members in debate, to discontinue his/her speech; (b) The Chairman shall be the sole Judge on any point of order, and shall have all powers necessary to enforce his/her decisions on all points of order; (c) If the Chairman rises, the members speaking or offering to speak must sit down at once; (d) The Chairman may direct any member whose behaviour, in his/her opinion, is gross disorder, to withdraw immediately from the meeting and any member so ordered to withdraw shall do so forthwith and absent himself/herself during the remainder of the day’s meeting. (e) The Chairman, may, in the case of grave disorder arising at a meeting, suspend the meeting for a time specified by him. 16.       MANNER OF TAKING VOTE: On any motion being put to vote, the manner in which the vote of the meeting shall be taken, be left to the discretion and direction of the Chairman. 17.       DECISIONS BY MAJORITY AND CASTING VOTE: All questions considered at the meeting of the Academic Senate shall be decided by a majority of votes of the members present unless a particular majority is required by the Laws of the University. The Chairman is entitled to vote on any question. In case of a tie, the Chairman shall have a casting vote. 18.       RECORDING PROCEEDINGS OF MEETING: The Proceedings of the Academic Senate shall be recorded by the Registrar who shall be its Secretary. In the absence of the Registrar, the Chairman shall appoint a person to act as the Secretary. 19.       MINUTES: The Minutes of all meetings of the Academic Senate shall be signed by the Chairman. The Registrar shall send by post or arrange to deliver by hand within ten days after the meeting a copy of the minutes of the meeting signed by the Chairman to each member of the Academic Senate. 20.       OBJECTIONS TO MINUTES: If no objection is taken by any member who was present at the meeting as to the correctness of the minutes within 10 days of the despatch of the minutes they shall be deemed to be approved. If objections are raised in writing within the time aforesaid by means of a letter addressed to the Registrar definitely specifying the points which require correction in the minutes, the validity or otherwise of the objections shall be decided by the Vice-Chancellor, whose decision shall be final. 21.       DECISIONS TAKEN NOT TO BE REOPENED TILL TWELVE MONTHS: Any matter once decided by the Academic Senate shall not be reopened within 12 months after the meeting at which the decision was taken except with the consent of two-thirds of the members present at a subsequent meeting. THE EXECUTIVE COUNCIL Act Sec.18 CONSTITUTION             The Executive Council shall consist of the following persons, namely: CLASS-I : EX-OFFICIO MEMBERS the Vice-Chancellor the Rector the Secretary to Government in the Education Department or an officer in the Education Department nominated by the Government; the Secretary to Government in the Finance and Planning (Finance Wing) Department or an officer in the Finance and Planning (Finance Wing) Department nominated by the Government; the Director of Higher Education / the Commissioner of Collegiate Education CLASS-II: OTHER MEMBERS one senior professor of the University Colleges to be nominated by the Government; one Principal of the University Colleges to be nominated by the Government; one Principal of the affiliated Colleges to be nominated by the Government; one teacher from among the teachers of the University Colleges to be nominated by the Government; one teacher from among the teachers of the affiliated Colleges to be nominated by the Government; four eminent persons representing industry, agriculture, trade, commerce, education, public life, legal profession, social work etc., to be nominated by the Government; Every member of the Executive Council other than Ex-Officio Members shall hold office during the pleasure of the Governor; The Executive Council shall meet at least once in three months and may meet more often, if necessary. Upon a requisition in writing signed by not less than one-third of the total number of members of the Executive Council, the Vice-Chancellor shall convene a meeting thereof on a date appointed by him which shall not be later than seven days from the date of receipt of the requisition aforesaid. In the absence of the Vice-Chancellor  from any meeting of the Executive Council, the members present at the meeting  shall choose one among themselves to preside over the meeting. The quorum for a meeting of the Executive Council shall have one-third of the total number of members or six persons, whichever is less. On and from the commencement of this Act, all members of the Executive Council, other than the Ex-Officio members of the respective Universities, holding offices of such members shall cease to hold such offices and the Ex-Officio members of the respective Council shall discharge the functions of the Executive Council concerned till such time the new Executive Council is re-constituted in accordance with the provisions of the principal Act concerned as amended by this Act. Act. Sec. 19. The Executive Council shall be the Executive Authority of the University and shall have, power, ….. POWERS AND DUTIES OF THE EXECUTIVE COUNCIL to direct the Form, custody and use of the common seal of the University; to hold, control and administer the property and funds of the University; to enter into, vary, carry out, and cancel contracts on behalf of the University in the existence of performance of the powers and duties assigned to it by this Act and the Statutes; (a) to accept on behalf of the University, endowments, bequests, donations and other transfers of property made to it; (b) to administer all funds placed at the disposal of the University for specific purposes; (5) subject to such Statutes as may be prescribed in this behalf, …. t­o appoint the teachers of the University below the rank of Lecturers; to appoint the teachers of the University of and above the rank of Lecturers on the recommendations of the Selection Committee constituted for the purpose; Provided that the Executive Council may invite any person of high academic distinction and professional attainments to accept the post of professor in the University and appoint him to that post; Provided further that if the Executive Council rejects the selections made by the Selection Committee, the matter shall be referred by the University to the State Government  whose decision thereon shall be final;  to fix emoluments of the teachers of the University and define their duties and conditions of service; to suspend, remove,  or dismiss teachers of the University subject to such Ordinances as may be made in this behalf; to appoint, dismiss, remove, or suspend any member of the non-teaching staff of the University; to fix the emoluments of the employees of the University and define their duties and conditions of their service; to award fellowships, travelling fellowships, scholarships, exhibitions, bursaries, studentships, medals, and prizes in accordance with such rules as may be made in this behalf; to appoint examiners in consultation with the Board of Studies and to fix their fees; to conduct University Examinations and to approve and publish the results thereof; to prescribe the fees to be charged for admission to the examinations, degrees, diplomas, and oriental titles of the University; to charge and collect such tution and other fees as may be prescribed by the Ordinances for admission to courses of study in the colleges and institutions of the University; to manage and control all Colleges, Hostels, Libraries, Laboratories, Museums and the like, instituted and maintained by the University; to establish, manage, and control a Department of Publications, a University Press, an Employment Bureau, Students’ Unions, University Examination Board, University Athletic Clubs, and other similar associations; to affiliate a college to the University as Honours Degree, Oriental or Professional College under conditions prescribed by the Academic Senate and to suspend or withdraw such affiliation after consultation with the Academic Senate; to confer, in consultation with the Academic Senate, either suo motu or on a representation received in this behalf from a College, autonomy on any college in the University area and to, likewise, withdraw such autonomy; to grant recognition to the institution and oriental colleges under conditions prescribed by the Statutes after consultation with the Academic Senate and to suspend or withdraw such recognition after consultation with the Academic Senate. to direct the inspection of affiliated or recognized colleges and institutions.   to call for reports and returns and other information from affiliated or recognized colleges and institutions; to recognize hostels not maintained by the University and to suspend or withdraw such recognition therefrom; to supervise and control the residence and discipline of the students of the University and make arrangements for promoting their health and well-being;  to recommend to the Chancellor, on the motion of the Vice-Chancellor, the conferment of honorary degrees and other academic distinctions; to make, amend, or repeal Regulations, Statutes, and Ordinances. to delegate any of its powers to the Vice-Chancellor or to a Committee from among its own members or to any employee of the University; to regulate and determine all matters concerning the administration of the University in accordance with the Statutes, Ordinances and Regulations and to exercise such other powers and duties as may be conferred or imposed by this Act; to establish and maintain the University College; to provide for research, advancement, and dissemination of knowledge; to create posts of Professors, Associate Professors, Assistant Professors and other teaching posts required by the University; to establish, equip, and maintain the University Laboratories and Libraries; to control, in general, all colleges in the University area in the manner prescribed by the Statutes; to confer degrees and other academic distinctions on persons who have pursued approved courses of study in a University College or an affiliated college or Oriental College, unless exempted therefrom in the manner prescribed by the Regulations and shall have passed the prescribed examination of the University or shall have carried on research under conditions prescribed; to confer honorary degrees or distinctions on approved persons in the manner prescribed; to provide for allowances, travelling allowances, scholarships, exhibitions, bursaries, studentships, medals, and prizes; to provide for lectures and instruction to persons not being students of the University and to grant diplomas to them; to establish and maintain hostels; to prescribe the fees to be charged for the affiliation and recognition of colleges; to prepare the annual reports and annual accounts and the financial estimates of the University for submission to the Academic Senate; to enter into any agreement with the Government or with the private managements for assuring the management of any institution and taking over its properties and liabilities or for any other purpose not repugnant to the provision of the Act; to exercise all the powers of the University not otherwise provided for and all powers requisite to give effect to the provisions of the Act. Act. Sec. 20. The Executive Council shall prepare, during each financial year, the annual accounts of the University at the preceding financial year and submit them to such audit as the Government may direct before the end of the financial year. The accounts so audited shall be published in the Andhra Pradesh Gazette and copies thereof together with copies of audit report shall be submitted to the Academic Senate not later than two years from the end of the financial year to which the accounts relate and also to the Government. Act. Sec. 21. The Executive Council shall prepare before such data as may be prescribed by the Statutes, the financial estimates for the ensuing financial year along with annual accounts, whether audited or not, of the preceding financial year and submit the same to the Academic Senate. These estimates shall be considered by the Academic Senate at its next annual meeting and the resolutions of the Academic Senate thereon  shall be submitted to the Government for information. Act. Sec. 22. The Executive Council shall prepare an annual report of the University and send it to the Academic Senate on or before such date as may be prescribed by the Statutes. The report shall be considered by the Academic Senate at its next annual meeting. A copy of the report with a copy of the resolution thereon, if any, of the Academic Senate shall be submitted to the State Government for information.   Act. Sec. 23. The Executive Council may, for reasons to be recorded in writing incur any  expenditure for which no provision has been made in the budget or which is in excess of the amount provided in the budget, but report of expenditure incurred shall be made to the Academic Senate at its next meeting for approval. EXECUTIVE COUNCIL ADDITIONAL STATUTES NOTICE AND ADDRESS OF THE MEMBERS: Every member other than the Ex-officio members of the Executive Council, shall, as soon as nominated, furnish to the Registrar an address to which all communications intended for may be sent; and shall also intimate him, from time to time, the change of address, if any, and the posting of communications to the address last given by him shall be insufficient compliance with the requirements of the Laws of the University as to the notice intended for him. TERM OF OFFICE Save as otherwise provided, the Executive Council, shall be reconstituted at or about the same time every three years, and its members shall, except in the case of ex-officio members, hold office as members up to the date of the next reconstitution. Provided that no person other than ex-officio members shall be a member of the Executive Council, for more than two terms consecutively. ­Upon the reconstitution of the new Executive Council in accordance with the provisions of this Act, the members of the Executive Council, other than ex-officio members, thereof, holding office immediately before such reconstitution, shall cease to hold the office as such members. No member of the Executive Council who is appointed or nominated in his capacity as the holder of a particular office or appointment, shall continue to be a member of the Executive Council on his ceasing  to be the holder of a particular office or appointment. Where an appointed or nominated member of an authority          specified in sub-section (i) is appointed temporarily to any of the offices by virtue of which he is entitled to be a member of that authority ex-officio, he shall by notice in writing signed by him and communicated to the Vice-Chancellor within seven clear days from the date of his taking charge of his temporary appointment, choose whether he will continue to be a member of that authority by virtue of such appointment or nomination, or vacate office as such member and become a member ex-officio by virtue of his temporary appointment and the choice shall be final. On failure to make such choice, he shall be deemed to have vacated his office as an appointed or nominated member. POWERS OF THE EXECUTIVE COUNCIL ADDITIONAL POWERS In addition to the powers conferred by the Act, the Executive Council shall have the power: to control and manage the Gratuity, Pension, Insurance, and Provident Fund instituted for the benefit of the employees of the University; subject to provisions in the Laws of the University to regulate the conduct of any student in a College or Hostel connected with a College or Colleges and to take cognizance of any misconduct by any student in a college or hostel or approved lodging, or by any student who seeks admission to a University Course of study, or by any candidate for any University Examination, or for a Degree, Diploma or Certificate, brought to the notice of the University and to punish such misconduct by exclusion from any University Examination, or from any Convocation convened for the purpose of conferring degrees, either permanently or for a specified period or by cancelling any Degree/Diploma/Certificate of the University, or by deprivation of any scholarship held by such person or by awarding such penalty as it deems proper; to refer and seek the advice of the Planning and Monitoring Board; and to refer any matter to a Faculty, Board of Studies, Board of Examiners or any Committee or person and to call for a report or opinion thereon. PERIOD TO BE COVERED IN THE ANNUAL REPORTS AND ITS SUBMISSION  TO THE EXECUTIVE COUNCIL 3.                     The annual report shall cover the academic year (from 1st July to 30th June) and shall be submitted at the meeting of the Executive Council held immediately after the end of the academic year. MEETINGS: NOTICE: 4.                     Two weeks notice shall be given for each meeting. The Vice-Chancellor, may, however, summon a meeting at shorter notice in special circumstances. TRANSACTION OF BUSINESS MEETINGS AND CIRCULATION 5.                All issues requiring the decision of the Executive Council shall be decided at a meeting of the Executive Council provided, however, in cases of urgency or formal and non-controversial subjects, questions may be submitted to the Executive Council in circulation at the discretion of the Vice-Chancellor. AGENDA PREPARATION AND CIRCULATION 6.  (i)               Matters submitted to the Executive Council shall refer only to the subjects and not be in the form of a resolution or resolutions to be adopted. (ii)            The Registrar shall arrange to send to the members of the Executive Council for each meeting such items of Agenda as are ready. (iii)             Ordinarily no fresh matter shall be included in the Agenda for which at least 5 days previous notice has not been given. But the Vice-Chancellor may place before the Executive Council at any meeting without previously including in the Agenda, any matter of a strictly confidential nature or of urgency. (iv)             Members of the Executive Council may suggest in writing to the Registrar the inclusion in the Agenda of the meetings of the Executive Council of any item of business which falls under its purview. The Registrar will take the orders of the Vice-Chancellor on those suggestions and act accordingly. (v)              All Agenda and enclosures thereto circulated among the members of the Executive Council and the proceedings and the decisions thereon shall be treated as confidential and shall not be made available to outside persons, whether the papers are marked confidential or not.   PROCEDURE AT MEETINGS 7.                     In arriving at decisions, the Executive Council shall, as far as possible, aim at maintaining unanimity. Should it, however, become necessary to vote, the decision of the majority shall prevail. The Vice-Chancellor shall be entitled to take part in the voting and as Chairman of the meetings to give also a casting vote when there is a tie. (ii)    Matters submitted in circulation shall be disposed of by majority vote except when six or more members ask for the matter to be put before the Executive Council at its next meeting. (iii)   Matters once decided upon shall not be reopened without the permission of the Vice-Chancellor. RECORDING OF MINUTES 8. (i)                The Minutes of each Executive Council meeting shall contain the subject matter of each of the items discussed together with the decision of the Executive Council thereon. The Minutes of the items disposed of in circulation shall also be similarly drawn. (ii)                    The Executive Council being an executive body, the reasons and arguments will not go into the records; nor will the discussions in the Executive Council be reproduced in the Minutes. CIRCULATION OF MINUTES: 9.                     Ordinarily within 15 days of the meeting, a copy of the Minutes shall be sent to all members. The members present at the meeting may send to the Registrar within two weeks of the date of dispatch, their suggestions to amend the Minutes in cases where, in their opinion, the Minutes do not record correctly the decision of the Executive Council. The Vice-Chancellor may make, in the light of the suggestion received, such changes as he/she might deem necessary in the Minutes and the Registrar shall get the Minutes thus approved circulated among the members of the Executive Council. Separate bound volumes, containing copies of the minutes of a general nature and of confidential nature, shall be maintained for each academic year for reference and record purposes. DISSENT FROM MAJORITY DECISIONS 10.                 It shall be a matter of convention that in all matters where a decision has been arrived at, such decision shall be binding on all members of the Executive Council whatever their personal opinion may have been. Where a decision which has to be placed before the Academic Senate has been arrived at and a member feels that he should get the decision reversed by the body having jurisdiction, he may record the fact of his dissent at the meeting. Such dissents shall be recorded in a separate confidential register. STATUTE – THE FINANCE COMMITTEE ACT SEC.47 CONSTITUTION (1)                   There shall be constituted a Finance Committee which shall be a sub-committee of the Executive Council with the following as members namely: Vice-Chancellor (Chairman); Two members of the Executive Council nominated by it; One member of the Executive Council to represent Banking or Accounting; The Finance Officer shall be the Secretary of the Finance Committee. (2)                   The Finance Committee shall have the following duties and powers, namely: to examine the annual accounts of the University and to advise the Executive Council thereon; to examine the annual budget estimates and advise the Executive Council thereon; to review the financial position of the University from time to time; to make recommendations to the Executive Council on all matters relating to the finances of the University; to make recommendations to the Executive Council on all proposals involving expenditure for which no provision has been made in the budget or which involve expenditure  in excess of the amount provided in the budget.   FINANCE SECRETARY AS ONE OF THE NOMINEES OF THE EXECUTIVE COUNCIL ON THE FINANCE COMMITTEE:             One of the nominees of the Executive Council on the Finance Committee shall however be the Secretary to the Government, Finance Department, Government of Andhra Pradesh or his nominee. QUORUM: The Quorum for the meeting shall be three members including the Chairman.             By virtue of his office, the Registrar can also attend the meeting of the Finance Committee. He is not, however, deemed to be a member of the Finance Committee. TIME OF THE MEETING             The meeting of the Finance Committee, when held, shall precede the meeting of the Executive Council. ADDITIONAL POWERS OF THE FINANCE COMMITTEE 4.                     In addition to the powers conferred by the Act,  the Finance Committee shall have power: to consider and recommend to the Executive Council on behalf of the University loans from the Central or any State Government or the public or any corporation owned or controlled by the Centre or by any State Government; to consider and recommend to the Executive Council the terms and conditions for the borrowal of money with the approval of the Government, if it involves pledging of immovable properties; to consider and recommend to the Executive Council the holding and controlling of the administration of the properties and funds of the University; to consider and recommend to the Executive Council the mode of administration of all properties and all funds placed at the disposal of the University for specific purposes; to advise the Executive Council to determine as to how the provident fund amount of the University may be invested; to consider the Audit Report with a statement of action taken or proposed to be taken and explanation thereto placed before it for its observations which shall be placed before the Executive Council. to exercise such other powers assigned to it by the Executive Council from time to time concerning financial matters. PROCEDURE AT MEETINGS: The procedure for conducting the meetings of Finance Committee shall be as prescribed for the Executive Council, wherever applicable.   THE STATUTE – THE PLANNING AND MONITORING BOARD ACT SEC. 28 CONSTITUTION             There shall be a Planning and Monitoring Board consisting of: the Vice-Chancellor (Chairman); four from among the Principals of the University and professional colleges, Deans/Chairmen of Faculties nominated by the Vice-Chancellor; two educationists nominated by the Government; two nominees of the University Grants Commission.             The Board shall be the principal planning and reviewing body and it shall also arrange for periodical monitoring of the developmental programmes and of teaching  and research in the University. ADDITIONAL STATUTES: (1) FREQUENCY OF MEETINGS OF THE PLANNING AND MONITORING BOARD: The meetings of the Board shall be held as often as necessary, but there shall be at least two meetings in each academic year. The Vice-Chancellor shall fix the time, date, and venue of the meeting. (2)                   The meeting of the Board shall be convened by the Registrar with the approval of the Vice-Chancellor who shall be the Chairman and shall preside over its meetings. In his absence, the members present shall elect one from themselves as Chairman for that meeting. The Registrar, who shall be the Secretary with the approval of the Vice-Chancellor, may also convene meetings of the Board on a requisition signed by any three members of the Board. (3)   QUORUM: The Quorum for the meetings of the Board  shall be one-third of the total number of members, including the Chairman. (4)   NOTICE OF MEETINGS AND AGENDAS: A notice of 15 days of every meeting together with the Agenda shall be circulated among the members of the Board by the Registrar. The Vice-Chancellor may convene a meeting to consider matters, which, in his opinion are urgent, giving a notice shorter than 15 days. The Chairman may at his discretion include in the Agenda any item for which due notice could not be given. (5)   DECISIONS OF MEETINGS: Decisions of the meetings of the Board shall be taken by a majority of votes of the members present at the meeting. The Chairman shall be entitled to exercise a casting vote in case votes are equally divided. (6)   RECORDING AND COMMUNICATION OF MINUTES: The proceedings of the Board’s meetings shall be recorded by the Registrar. The proceedings  of the Board, after the approval of the Chairman, shall be circulated by the Registrar among all members of the Board within 7 days of the meeting. Members present at the meeting may, within 7 days of circulation of the minutes make an objection or propose an amendment. If any objection or amendment is received from a member within the said period, its validity or otherwise will be decided by the Vice-Chancellor, whose decision thereon shall be final. (7)   PLACING OF THE MINUTES OF THE BOARD BEFORE THE EXECUTIVE COUNCIL: The Registrar shall, as soon as possible, place the minutes of the Meeting before the Executive Council for approval. The recommendations of the Board shall be implemented only after their approval of the Executive Council and that of the Academic Senate also, if necessary, as per the regulations of the University.   THE FACULTY AND THE DEANS OF FACULTIES Act Sec.26 (1)                   The University shall have such Faculties as may be prescribed by the Statutes. (2)                   Each Faculty shall consist of such departments of teaching as may be prescribed by the Statutes. (3)                   The Constitution and functions of the Faculties shall be prescribed by the Statutes. (4)            a)    There shall be Dean/Chairman for each faculty, who shall be appointed by the Executive Council from among the Professors of the Faculty concerned on the recommendation of the Vice-Chancellor.           (b)   The terms and conditions of office of the Dean/Chairman shall be prescribed by the ordinances:­ NEW STATUTES 1.         Departments comprising a Faculty The Faculty of Social Sciences comprises the Departments of Economics, Rural Development, Social Work, Sociology, Political Science and Public Administration, History, Adult Education and Library and Information Science; and such other subjects introduced or created; The Faculty of languages and Literature comprises the Departments of English & Comparative Literature, and Telugu and Comparative Literatures and Telugu and such other subjects introduced or created. The Faculty of Physical Sciences comprises the Departments of Mathematics, Statistics, Physics, Chemistry, Polymer Science, Instrumentation, and University Science Instrumentation Centre, Computer Science and Applications, Electronics, OR & SQC, Physical Education and such other subjects introduced or created. The Faculty of Life Sciences comprises the Departments of Botany, Zoology, Sericulture, Biochemistry, Microbiology, Biotechnology; and Geography and such other subjects introduced or created. The Faculty of Commerce and Management comprises Departments of Commerce and Management, and such other subjects introduced or created. The Faculty of Law comprises the Department of Law . The Faculty of Engineering comprises the Department of B.Tech. 2. Appointment of the Dean of the Faculty­ The Dean of each Faculty shall be appointed by the Executive Council on the recommendation of the Vice-Chancellor from among Senior Professors for a term of three years and shall not be reappointed till the rotation is completed. 3.  NOMINATION OF TEMPORARY DEAN During the temporary absence of the Dean of the Faculty, the Vice-Chancellor shall nominate the next seniormost Professor of the Faculty, who shall for the time being, and so far as may be necessary, act as the Dean of the Faculty. 4. CONSTITUTION OF THE FACULTY Each Faculty shall consist of the Dean (Chairman of the Faculty); Heads of Departments of Faculty ; Chairmen of the Boards of Studies under the Faculty; Provided that if the Head of the Department and Chairman of the Board of Studies happen to be the same person. the next senior person in the Department shall be nominated by the Vice-Chancellor as a member of the Faculty . (iv) As and when needed specialists may be invited for the meeting of the Faculty, with the prior approval of the Vice-Chancellor. But they shall not have power to vote thereat. 5. POWERS AND DUTIES OF THE DEAN OF A FACULTY A Faculty shall have power to consider and report on any matter referred to it by the Executive Council, Academic Senate or the Vice-Chancellor; to draft Regulations in regard to courses of study and examinations prescribed by the University and to lay such Regulations before the Academic Senate; to remit any matter to a Board of Studies comprised within Faculty for consideration and report either to it or to the Academic Senate direct or to any other authority concerned: to consider any report or recommendation of any Board of Studies; to appoint a Committee of the Faculty for any purpose within its cognizance; to recommend to the Vice-Chancellor the holding of Joint meetings of Faculties for discussion of any matter of common interest; to make recommendations to the Executive Council in all matters connected with the upkeep and improvement of standards of research and teaching; to endorse, add and recommend names of experts for evaluation of theses, books, research projects and academic work of teaching and research scholars; to call for proposals for research and studies from the Boards of Studies on the subjects dealt with by the Faculty; to suggest new areas of research and arrange for programmes of work especially of an inter-disciplinary type; and to propose procedures to implement projects funded by outside agencies. MEETINGS ­ 6.                     The Faculties shall meet at such times as are fixed by the Vice-Chancellor. Notice of a meeting of a Faculty shall be sent by the Registrar under the direction of the Vice-Chancellor stating the date, time and place of the meeting and also showing the business to be brought before the meeting. The period of notice shall ordinarily be fifteen days, unless the Vice-Chancellor, for reasons of urgency, fixes a shorter period. 7.                     The Dean may, at his discretion, remit any matter referred to the Faculty to a Board or Boards of Studies within the purview of the Faculty before laying it before a meeting of the Faculty. 8.                     QUORUM OF THE FACULTY­ The Quorum for a meeting of a Faculty shall be one third of the actual number of the members of the Faculty. If there is no quorum at any meeting of a Faculty, the members present at the meeting shall form themselves into a Committee of the Faculty, elect the senior member as its Chairman, if the Dean is absent discuss the issues placed on the Agenda and communicate their recommendations thereon to the Registrar for circulating the same among all the members of the Faculty for their consideration. The consolidated views of all the members shall be sent to the Chairman for his opinion. The Registrar shall take necessary further action thereon as per the advice of the Chairman. 9.                MINUTES­ The proceedings at each meeting of a Faculty shall be communicated by its Chairman to the Registrar within ten days of the date of the meeting. The Registrar shall preserve in his custody the original Minutes of the Meeting of the Faculty and forward copies of the Minutes to all the members of the Faculty. SELECTION COMMITTEE STATUTES CONSTITUTION OF SELECTION COMMITTEE ACT SEC.43 STATUTE (1)                   There shall be constituted a Selection Committee in regard to the appointment of Professors, Readers (Associate Professors) and Lecturers (Assistant Professors) which shall consist of the following namely:­ (i)    the Vice-Chancellor: (ii)   three experts from outside the University to be nominated by the Vice-Chancellor from out of a panel prepared every year by the Board of Studies and approved by the Executive Council of whom at least two shall be present in the Selection Committee; (iii) Chairman of the Board of Studies concerned; (iv)  Head of the Department; Provided that no person shall participate in the meetings of the Selection Committee for any appointment if he or his near relative is a candidate for that appointment: Provided further that no teacher holding a post lower in rank than the one to which appointment is to be made, shall be a member of Selection Committee. (2)                   The Registrar shall be the Secretary of the Selection Committee. (3)                   Provisions shall be made in the Statutes in respect of such matters as may be considered necessary and not provided for in sub-sections (1) and (2) in order to ensure fair selections. ADDITIONAL STATUTE The advertisement for the vacant posts shall be made in at least two national dailies. While calling for applications to fill the posts of Teachers of and above the rank of Lecturers/Assistant Professors in the institutions maintained by the University 30 (thirty) days time shall be fixed for receiving the application forms from the candidates with effect from the date of the advertisement or notification calling for such applications. The candidates shall be intimated the date of interview at least 15 days (fifteen) prior to this date. provided that the period of 15 days shall be reckoned from two days after the posting of the letters to the candidates. The date of interview shall be fixed according to the convenience of the outside experts of the Selection Committee; provided that after advertising the posts, the University shall not be under any obligation to conduct the interviews, if in the meantime due to administrative or other reasons, the selection and appointment of the candidates become not feasible. The candidates shall bear expenses of their travel and stay for attending the interview. The candidates shall be selected on the basis of the Viva-voce, academic qualifications and research contributions. But the Selection Committee shall be competent to hold such other tests as may be deemed necessary for proper assessment of the talents and abilities of the candidates. All the members of the Selection Committee present at the meeting shall interview the candidates and award marks as per the guidelines given in Appendix to this Statute and as revised from time to time and make their recommendations. In the case of the opinion being evenly divided, the decision of the Vice-Chancellor who will be the Chairman shall be the deciding factor. The candidates shall not be selected If in the opinion of the Selection Committee, he or she is below standard. If none of the candidates is found suitable to hold the posts advertised, the Selection Committee shall have power to reject all the candidates and the University may advertise the posts afresh. Provided that the same candidate shall not be debarred from applying again for the same post and appear for the interview. Appointment of Chairman in the place of Vice-Chancellor if his relative is an applicant: ­ The person nominated by the Executive Council shall preside over the meeting of the Selection Committee for any post for which anyone or more of the applicants is or are relatives of the Vice-Chancellor. The Proceedings of the Selection Committee shall be placed before the Executive Council for approval at the earliest. The selection of the candidates by the Committee shall be recommendatory in character and shall not be final until the selection is approved by the Executive Council, which shall have power even to reject the selection made by the Committee for reasons recorded in writing. In case the selection is not approved by the Executive Council, the recommendations of the Selection Committee along with reasons recorded by the Executive Council for not accepting the recommendations shall be sent to the Government for final decision.   After approval of the recommendations of the Selection Committee the Vice-­Chancellor shall have power to defer issue of appointment orders on administrative or other grounds which need not be divulged to the selected candidates. The interview and the tentative selections shall not be construed as creating any binding contract between the candidates and the University, notwithstanding the approval of the selections by the Executive Council, until the appointment orders are actually communicated to the candidates. The candidates shall not make any claim whatsoever against the University on the ground of appointment orders not being sent to them. All the selections approved by the Executive Council shall be valid for one year. The proceedings of the Selection Committee regarding each candidate shall be privileged and confidential and they shall be kept in the custody of the Registrar. EXCEPTIONS Indian Nationals residing in foreign countries, who have applied for the posts, may be selected on the basis of the evaluation of their qualifications, research work, experience and other records of academic achievements by the Selection Committee without requiring them to appear personally for the interview. Irrespective of Nationally, persons having outstanding ability, may be invited and appointed by the Executive Council without observing the procedure of applying for the posts and interview. QUALIFICATIONS AND GUIDELINES FOR ASSESSMENT PROFESSOR Qualifications A Master’s Degree with at least 55% of the marks or its equivalent grade of B in the 7 point scale with letter grades O,A,B,C,D, E & F Ph.,D or equivalent qualification Total experience of 15 years of teaching/Research in Universities/Colleges and other institutions of higher education. Maximum Marks to be prescribed by the University for qualifications, experience, research publications and performance at the interview etc., is 100. ASSOCIATE PROFESSOR/READER Qualifications A Master’s Degree with at least 55% of the marks or its equivalent grade of B in the 7 point scale with letter grades O,A,B,C,D,E & F Ph.D or equivalent qualification Total experience of 15 years of teaching/Research in Universities/Colleges and other institutions of higher education. In addition to these, candidates who join from outside the University system, shall possess at least 55% of the marks or an equivalent grade of B in the 7 point scale with letter grades O, A,B,C,D E & F at the Master’s Degree level The candidate should have five years of experience of teaching and or research excluding the period spent for obtaining the research degree and should have made some mark in the areas of scholarship as evidenced by the quality of his/her publications, contribution to educational innovation, design of new courses and curricula.  Maximum Marks to be prescribed by the University for qualifications, experience, research publications and performance at the interview etc., is 100. ASSISTANT PROFESSOR / LECTURER Qualifications: (Humanities, Social Sciences, Sciences, commerce, Education, Physical Education, Foreign Languages and Law) Good academic record with at least 55% of the marks or an equivalent grade of B in the 7 point scale with letter grades O,A,B,C,D,E & F at the Master’s Degree level, in the relevant subject from an Indian University, or, an equivalent degree from a foreign University. Besides fulfilling the above qualifications, candidates should have cleared the eligibility test (NET) for lecturers in the subject concerned conducted by the UGC, CSIR or similar test accredited by the UGC. STATUTE – THE BOARD OF STUDIES Act Sec. 27   A separate Board of Studies shall be attached to each department of Teaching. The constitution and functions of the Board of Studies shall be prescribed by Ordinances. There shall be representation for students on the Boards of Studies. ORDINANCES 1. (i)                The Executive Council shall constitute the Boards of Studies for the following Departments of teaching and research; I.    Departments of English & Comparative Literature, Telugu, Economics, Rural Development & Social Work, Sociology, Political Science and Public Administration, History, Adult & Continuing Education, and Extension, Library and Information Science; and other departments as and when introduced. II.    Departments of Mathematics, Statistics, Physics, Chemistry, Polymer Science & Technology, Zoology, Botany, Sericulture, Biochemistry, Microbiology, Geography, Instrumentation, Computer Science, and Applications, Physical Education, OR & SQC, Electronics, and Biotechnology, and other departments as and when introduced.  III.   Departments of Commerce, Management, and IV.  Department of Law. (ii)                   Such other Boards of Studies as may be constituted as and when new            Departments of teaching and research are started. (iii)                  The Vice-Chancellor shall nominate one student to the Board of Studies basing on the merit. (iv)                  The Executive Council shall decide from time to time whether there should be a combined Board of Studies (for both Post Graduate and Pass Courses) or two separate Boards of Studies, (one for Post-Graduate courses and another for Pass courses) for each of the Departments of teaching and research. COMPOSITION OF THE BOARD OF STUDIES: 2. (i)            The constitution of the Board shall be as given hereunder:­ (a) All the Professors and such ofthe Associate Professors having five years of P.G.teaching experience as Associate Professor ofthe department concerned subject to the maximum of five members by seniority and by rotation shall be the members ofthe related Board of Studies. (b) Twoor three experts in the external experts in the concerned or related subjects, nominated by the Vice-Chancellor, from Indian Universities/ Recognised R&D Departments. (ii)               The strength of each Board of Studies shall be not less than four but not more than eight including external members. (iii)                   The Chairman, Board of Studies shall be appointed by the Vice-Chancellor from among the Professors based on seniority on rotation. 3.                The Vice-Chancellor shall constitute the Boards of Studies once in three years and report the matter to the Executive Council at the very next meeting. Any person appointed in a vacancy existing before the expiry of the original term of three years shall, subject to other provisions, be a member of the Board concerned only for the residue of the period for which the person whose place he has filled would have been a member. APPOINTMENT OF ACTING CHAIRMAN IN THE ABSENCE OF THE CHAIRMAN: 4.                     During the temporary absence of the Chairman of a Board, the Vice-Chancellor shall nominate the next senior eligible Professor, Associate Professor for the time being and so far as may be necessary to act as the Chairman of the Board. FUNCTIONS: 5.                It shall be the duty of each Board of Studies to consider and express its views on any matter referred to it, in accordance with the laws of the University, by the Executive Council or the Academic Senate or the Planning and Monitoring Board or the Dean of the Faculty to which the Department concerned is assigned. POWERS AND FUNCTIONS: Each Board shall have power 6. (i)                to make recommendations to the Academic Senate in regard to text/reference books, course of study, and examination(s) in the subject with which it deals; (ii)                    to recommend to the Executive Council persons suitable for appointment as Examiners and Paper-Setters in the subject with which it deals, in accordance with the procedure laid down by the Executive Council; (iii)                   to suggest a panel of outside experts to the Executive Council for serving on the Selection Committee; (iv)                   to recommend to the Academic Senate  Regulations, Syllabi, Pattern of Examination, etc., of the courses offered by the Department; (v)                    to suggest names of eminent scholars in India and abroad for invitation as Guest Faculty; (vi)                   to suggest new areas of research connected with the subject under the purview of the Board; (vii)                  to propose courses for research degrees and the minimum requirements for admission to such courses; (viii)                 to propose degrees, titles, diploma or certificate courses etc., in the subject and the minimum requirements for admission. (ix) to consider and report, on any matter referred to it in accordance with the Ordinances and Regulations by the Vice-chancellor or Executive Council or the Academic Senate. CONSULTATION WITH SPECIALISTS: 7.                     Any Board may consult specialists who are not members of the Board, and may, with the previous permission of the Vice-Chancellor, request such specialists to attend the meetings of the Boards of Studies concerned but without the power to vote thereat. MEETINGS: 8.                     The Boards of Studies shall meet at least once in a year. They may also meet at such times as are fixed by the Vice-Chancellor. The date, time, and venue for the meetings of the Boards of Studies shall be fixed by the Vice-Chancellor. The Registrar, under the direction of the Vice-Chancellor, shall issue notices to the members convening the meetings of the Boards of Studies. He shall prepare sufficiently in advance the agenda for these meetings and circulate the same to the members of the Boards at least 15 days before the date of the meeting. The Chairman of the Board shall ordinarily preside over the meeting. If, for any reason, the Chairman is not able to attend the meeting, the memberspresent at the meeting shall elect the Chairman from among themselves, giving credence to seniority, to preside over that meeting. QUORUM 9.                     One-third of the actual number of members of the Board shall form the quorum for the meeting of the Board, ignoring the fraction, if any. JOINT MEETING: 10.                   The Vice-Chancellor may direct two or more Boards of Studies to hold a joint meeting for considering and making suitable recommendations on issues of common nature. The date, time, and venue for such joint meeting of the Boards of Studies shall be fixed by the Vice-Chancellor. Notice and agenda for such joint meetings shall be issued by the Registrar. The said meetings shall be presided over by the seniormost Professor and Chairman of the constituent Boards present at such meetings. The quorum for such a joint meeting shall be one-third of the total number of members in the said Boards, ignoring the fraction, if any, and no member shall be counted more than once in case there is voting on any subject. PROCEDURE TO BE FOLLOWED WHEN THERE IS NO QUORUM 11.                              If there is no quorum at any meeting of the Board or Boards of Studies, the members present at the meeting shall form themselves into a committee of the Board(s), elect the senior Chairman of the constituent Boards, discuss the issues placed on the agenda, and communicate their recommendations thereon to the Registrar for circulating the same among all the members of the Board of Studies for their consideration and approval or otherwise thereof. The consolidated views of all the members shall be sent to the Chairman/men of the Board(s) concerned for his/their opinion thereon. The Registrar shall take necessary further action thereon as per the advice of the Chairman. PROCEDURE AT MEETINGS : 12.                   The conduct of the meetings shall be regulated in accordance with the Statutes governing the meetings of the Executive Council wherever applicable. MINUTES OF THE MEETINGS  13.                              The Chairman of the meeting shall send to the Registrar the minutes of the meeting within ten days after the date of the meeting. The Registrar shall preserve in his custody the original minutes of the meetings of the Board(s) of Studies and forward copies of the Minutes to all the members of the Board or Boards of Studies, concerned. OBJECTIONS TO MINUTES 14.                   Any member of the Board who was present at the meeting may, within ten days of the issue of the minutes, communicate to the Registrar in writing any exception he may take to the correctness thereof. The Registrar shall forward the same to the Chairman of the meeting for his remarks. If the Chairman is convinced that the objection raised is genuine, he may correct the minutes. Otherwise it shall be placed before the Board at its next meeting for a decision. BOARD(S) OPINION BY CIRCULATION 1.                     It shall be open to the Vice-chancellor to obtain the opinion of the Board(s) of Studies by circulation.